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Accounting and Financial Services
Seacrest's customers are provided a personalized accounting system catered to your associations exact needs. Our investment in a state of the art system puts Seacrest at the leading edge of Community Association Management. Combining this computer system, innovative software, and our skilled and professional accounting team leaves nothing to chance. We recently installed an automatic debit service for the owner's maintenance payments. This service, along with our lock box service and our community coupon program, were implemented to not only save our customers time but money. Each community enjoys their own specific bookkeeping team led by our accounting manager. Each team member can supply board members with the most up-to-date accounting information.This systems success has significantly reduced time the board members spend on monthly and annual budget preparation and review. Seacrest's personalized monthly financial report is created for each community. This report specific to your community will be reviewed by our Account Manager before distribution.
Your bookkeeping team's duties will include the following:
Maintain the general ledger Prepare a receipts and disbursements statement with budget comparisons on a monthly and year-to-date basis. Prepare a balance sheet Maintain a cash receipt journal Maintain a cash disbursement journal Supply copies of monthly financial reports to Board of Directors by the twentieth (20th) of each month Organize all bills and code as to proper account numbers Prepare checks to be drawn on checking account kept in the name of the Association. Maintain an up-to-date owner's roster with up to (3) mailing addresses Prepare and issue maintenance coupons to all unit owners, annually Maintain a complete accounts receivable report on a monthly basis. This monthly report will be provided to the Board of Directors. Mail past due notices on the 10th of each month Receive maintenance and other assessment payments and miscellaneous receipts for deposit in the Association's bank account on a timely basis. These funds shall not be co-mingled with any other funds managed by Seacrest. Provide a lock box service. Provide an automatic account debit service for owner's maintenance payments. |
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